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| Safeguarding Children Record Keeping Policy |
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1. Accident / Incident Report forms may be kept in a loose leaf binder in the Church sacristy. Once completed they should be placed in another loose leaf binder that is held in a secure place within the sacristy, e.g. locked drawer. These completed forms are to be forwarded before January 31st each year to The Elphin Diocesan Child Protection Archive (address below). In the event of a serious accident or incident, the form is to be photocopied and the photocopy forwarded to one of the diocese’s Designated Persons as soon as possible. The diocese’s Designated Person are: Fr. Ray Browne PP, Ballagh, Killrooskey, Roscommon,Co. Roscommon 2. Registers used by choirs may be kept (between Masses and practices) in the sacristy or another place of safe keeping within the Church in which the choir serves. The Sacristy register is to be kept in the sacristy between Masses and other liturgical events involving altar servers. 3. All registers are to be forwarded before January 31st each year to The Elphin Diocesan Child Protection Archive (address below). 4. Completed Parental/Guardian Consent forms, Youth Ministry Application forms and Confidential Declaration forms (i.e. of adults in ministry or beginning in ministry) should be forwarded to The Elphin Diocesan Child Protection Archive as soon as they are completed. Ministry co-ordinators are encouraged to compile a list of parent \ guardian contact details prior to forwarding the forms to the archive and to ensure that this list is available to them and other leaders during the times children / young people are engaged in ministry. This listing should also note any medical issues that co-ordinators and leaders need to be mindful of. 5. The address of the Elphin Diocesan Child Protection Archive is: 6. Special Activity Parental / Guardian Consent forms should be held by the Special Activity Co-ordinator until the special activity has finished and then forwarded to The Elphin Diocesan Child Protection Archive. 7. All forms mentioned above are to be available to download in this Section of The Elphin Diocesan. 8. Further enquiries should be directed to any of the following:
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